School of Continuing and Professional Studies > Student Resources > Undergraduate Resources > Policies & Procedures
Students who successfully completed LL 250 Foundations of Adult Learnin and activated an academic committee may request to change a competency in a previously-completed SCPS class. The request must be made within one year of completing the class, and is not automatic. The instructor must be a current SCPS faculty member, and the requested competency must come only from those already offered in the course. To make a request, send an email to firstname.lastname@example.org.
At the end of a quarter, SCPS faculty complete an assessment for each student in their class. These assessments outline learning experiences showing how students developed competence, evidence submitted for how competency was demonstrated and evaluated, and how a student performed in the course. Assessments are available to view in BlueStar.
Because of federal regulations regarding financial aid, DePaul is unable to drop a student with credit from a class after the posted deadline dates regardless of financial arrangements or status. SCPS students who need to withdraw from courses must consult the Academic Calendar for deadlines. Additionally, students who withdraw from 11-week late-starting classes within the first two weeks after class has started should contact SCPSregistration@depaul.edu, and students who withdraw from five-week classes within the first week after class has started should contact SCPSregistration@depaul.edu.
The Exceptions Committee is a college-based committee mandated by DePaul’s Faculty Council. It considers requests on a case-by-case basis when events beyond the control of the student make an exception necessary out of fairness. Requests for exceptions must be sent to email@example.com In each instance, the decision of the committee is final. If approved, a student can receive only one exception during matriculation at SCPS. This committee does not duplicate the work of the Grade Appeals Committee.
Grades are submitted online by faculty through Campus Connect and are available to students online after posting. In general, grades are due one week after the 11th week of the quarter. According to the Family Educational Rights and Privacy Act of 1974 (Buckley Amendment), SCPS cannot report grades over the phone or email. Grades below C- in SCPS and transfer courses do not satisfy competence and are not counted toward graduation. R grades can be submitted only for LL 250, LL 300, LL 390, FA 303, Guided Independent Studies and SCPS Study Abroad courses.
Grades are not changed because of a reassessment of course work, the submission of extra work or by the retaking of an examination. In very rare cases, an instructor may request to make a change of grade, but it requires approval by the SCPS Exceptions Committee (see Exceptions above).
The SCPS Exceptions Committee will entertain grade change requests from instructors but only where either the student or the instructor has made a compelling case with adequate written supporting documentation that a grade change is warranted for equitable considerations. The mere fact that a student's IN or R grade has reverted to an F is not, in and of itself, sufficient grounds to warrant such an exception.
If a grade change is deemed appropriate by the Exceptions Committee or through an incomplete contract, faculty enter the grade change directly in Campus Connect. Assessment forms must be submitted to firstname.lastname@example.org.
The university has created specific procedures for filing a grade challenge. See Undergraduate Student Handbook for more information. Typically, a situation involving a grade challenge is considered only if it meets at least one of the following criteria: (1) the methods or criteria for evaluating academic performance, made explicit in advance, were not applied or were applied unfairly in determining the grade; and/or, (2) the grade was determined or influenced by criteria other than those outlined in the syllabus or program materials or by criteria not relevant to academic performance.”
When a SCPS competency is repeated, a GPA recalculation is automatically triggered after grades have been posted at the end of the quarter. Courses must be completed with a letter grade that is not W, IN or R.
Students nearing the end of their program may request to take a competency not offered in a course. This is called “negotiating a competency.” Such requests are reserved for students who have successfully completed LL 250 Foundations of Adult Learning and held a First Committee Meeting. Requests are reviewed by SCPS' Exceptions Committee and must be approved by the student's faculty mentor, the course instructor and, in the case of focus area competencies, the professional advisor. The negotiated competency must be relevant to the subject matter of the course, fall within the instructor’s area of expertise and, for a Focus Area competency, be relevant to the student’s focus of study. Students may negotiate only one competency per course but should temporarily register for a competency already offered in the course to reserve a space in it. Students should submit the request to negotiate a competency when registration for the quarter begins. Since this process may take up to four weeks, no request will be accepted after the end of the 4th week of the quarter. Negotiated competencies in travel courses are negotiated directly with the teacher of the course and do not require this form. See Negotiating Competency Request Form.
Three SCPS courses are always assessed pass/fail and may not be taken for letter grades assessed on the A-F scale: LL 250 Foundations of Adult Learning, FA 303 / 304 Advanced Project and LL 390 Summit Seminar. Download a letter explaining pass/fail grades. Six other courses are assessed pass/fail, but may be taken for letter grades assessed on the A-F scale: LL 103 Independent Learning Seminar, LL 140 Writing Workshop, LL 260 Writing to Competence, LL 270 Critical Thinking, LL 300 Research Seminar and LL 302 Externship.
At SCPS, a pass is awarded when competency is demonstrated at a level that would otherwise earn a grade of C- or higher.
For further policy information on pass/fail grades, see the University Catalog.
Students are subject to all regulations and policies as published in the DePaul University Bulletins and Student Handbook, and the SCPS Student Handbook.
See the Handbook
See the Undergraduate student Handbook